The information exists. Make it useful.
Decades of paper. Scanned PDFs without searchable text. Invoices typed in again. We connect these sources to your DMS, ERP or case-management system.
01 / What we build
Digitise once. Use everywhere.
Turn paper, scans, PDFs, e-mail and file shares into structured, searchable information. Processing runs locally or in your agreed European environment.
Deterministic where possible. AI where useful.
Extract the structure of a document first. Then use language and vision models where interpretation helps. Rules and human review handle uncertain cases.
One source. Three applications.
The same digitised source feeds search, your internal AI assistant and process automation. Retention, classification and confidentiality are explicit parts of the design.
WHAT YOU GET
Digitise archives
Turn paper and scans into searchable text, metadata and structured output.
Process incoming documents
Route invoices, forms, reports and correspondence into the right workflow.
Preserve the content
Keep tables, charts, drawings and reading order useful.
Keep processing
Restartable pipelines for new documents, with measurements and validation.
INTAKE → OUTPUT
Ten stages. One useful source.
From the first file to ongoing processing. Human review where uncertainty matters.
VF / 02REFERENCE ARCHITECTURE
- Documents: PDF / OFFICE / SCAN
- Extraction: LAYOUT / OCR / TABLES
- Validation: RULES / HUMAN REVIEW
- Usable data: SEARCH / RAG / ERP
01Intake
Paper, PDF, Office, e-mail, images and existing archives.
02Understand the page
Recognise headings, paragraphs, tables, figures and reading order.
03OCR
Recognise text on scans and photos, in Dutch and English.
04Tables and forms
Preserve structure, fields and rows, including across pages.
05Visual content
Have a vision model describe charts, schematics and drawings.
06Normalise and deduplicate
Normalise characters, remove artefacts and identify duplicates.
07Classify and enrich
Document type, date, department, confidentiality and retention.
08Validate
Rules and sampling; doubtful cases go to a person.
09Deliver
To search, RAG, DMS, ERP or structured exports.
10Keep operating
Restartable, measurable and incremental for new documents.
USE CASES
Archive digitisation · invoice processing · technical drawings · case files · contracts · audit documentation · inbound mail · DMS migration
FAQ
Frequently asked questions
Do documents leave our environment?
We design processing for your own infrastructure or an agreed European environment. Data flows and network boundaries are defined in advance.
Can you integrate with our existing systems?
We design connections to DMS, ERP and case-management systems using available APIs and structured exports such as JSON, Markdown and CSV.
Do you also scan the paper?
The pipeline accepts input from scanning lines. Physical scanning and archive preparation are scoped separately with you.
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